Page 22 - JMERC COMMUNICATION LT

4.0 Strategies and Action

4.1. Internal Communication Strategy

The internal communications strategy is
b) Email Communication
designed to ensure the timely, effective,
Email will be used as the main channel of
and appropriate disclosure of
internal communication when
information within JMERC's leadership,
exchanging information and ideas. All
fostering a culture of transparency and
staff members are required to use their
accountability. It serves to prevent the
designated work email addresses.
unauthorized use or premature
Uniform Email Signature: Staff should
disclosure of confidential information,
maintain a consistent email signature
providing clear guidance for all staff on
format across the organization.
the proper handling of material,
Language: The official language of
confidential, general, and routine
communication via email is English.
organizational information.
c) Executive Director Briefings with Staff
Additionally, the internal communication
This monthly platform serves as a forum
strategy aims to cultivate a strong
for sharing organizational updates and
organizational culture and foster a sense
provides an opportunity for staff
of dedication among JMERC staff. By
members to engage with the Executive
prioritizing timely, transparent, and
Director regarding various JMERC-related
relevant information sharing, the strategy
matters at an organizational level.
reinforces the efficient flow of internal
Encouraging open dialogue, attendees
communication. A well-implemented
will have the chance to ask questions,
internal communication strategy will
express concerns, and contribute to
enhance JMERC's capacity to achieve its
constructive discussions. The primary
overarching goals as outlined in the
aim is to facilitate structured and regular
organization's vision and mission
face-toface meetings between the
statement
Executive Director and JMERC staff,
fostering communication on program
a) The Human Resource Policy and
objectives, priorities, targets, and
Procedures Manual:
outcomes.
This is a guide for JMERC staff in the
performance of their duties. It is intended
d) Staff weekly meetings
to help staff understand the terms and
The current weekly staff team meeting
conditions of service, create a conducive
structure is commendable and should be
working environment, and JMERC
retained, whenever feasible, taking
Communication and Engagement
logistical and environmental
Strategy, 2023- 2027 promotes good
considerations into account. If not weekly,
interpersonal relationships for the
meetings should be held at least
efficient and effective achievement of
biweekly. These gatherings serve to
JMERC’s Mission and Mandate. The
update planning schedules, establish
manual covers recruitment and
timelines, communicate management,
selection, appointments, remuneration &
or board decisions, and allow each staff
allowances, travel, leave, staff training &
member to provide updates on ongoing
development, performance
and implemented activities. Furthermore,
management, health and safety at work
administrative, and financial procedures
and grievance management, among
can be discussed during these sessions.
others.
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